EXECUTIVE COMMITTEE MEETING OF SEPTEMBER 27, ....
Michigan Chapter                                           Phone: 248-370-0000
American Public Works Association                 Fax:  248-370-0011
40772 Supreme Court
Sterling Heights, MI 48313

AMERICAN PUBLIC WORKS ASSOCIATION MICHIGAN CHAPTER
EXECUTIVE COMMITTEE MEETING OF SEPTEMBER 27, 2017

Call to Order by President Hurt at 11:10 am at the Hopcat Restaurant, 300 Grove Street, East Lansing, MI 48823

Voting Member of the Executive Committee Attendance

President Hurt            
President Elect Hart            
Vice-President Thompson            
Chapter Treasurer Rader            
Chapter Delegate Hummel            
Branch Delegate - Detroit Metro            Paul Matthews
Branch Delegate - Downriver            Mark G
Branch Delegate - Midwest            Bart Franklin
Branch Delegate - Northern            Sonya Flanagan
Branch Delegate - Southwest            Carl Fedders
1st Past President Skylis            
2nd Past President Rohraff            
            
Also in attendance:

Tracy Spencer – Administrator    Jen Lawson-Water Resources    Taylor Hiner-GCSI    Mark Bonkowski-Sponsor Relations    
Brian Van Norman – Director of Chapter Relations    Tara Paksi-GLR Editor    Noah Mehalski-Continuing Education
Brandy Siedlaczek-Water Resources    Karen Mondora-Diversity        Gary Mekjian-Government Affairs
Scott Cambsey-UP President
        
President Hurt welcomed attendees to this meeting and asked for self-introductions.  

It was moved by Skylis and seconded by Hart to approve the June 22, 2017 meeting minutes with the change of date from March 20, 2017 to June 22, 2017.  All were in favor.

Treasurer’s report-Rader reviewed her written report and used YTD numbers instead of the Fiscal Year numbers. The accounts are looking good.  Rader reported that MPSI’s bill are almost completely in and paid.  Rader questioned the branch rebates to verify what number to use.  It was moved to use the December 2017 membership numbers and rebate checks will be issued for $5.00 per branch member which will be paid out in January 2018.  Seven (7) were in favor and three (3) were not in favor of this motion.  The motion passed.  

President Elect Hart had nothing to report.

Administrator Spencer reported that insurance requirements have changed.  Normal business meetings are covered without additional paperwork.  Golf outings, equipment shows, etc. need to have additional insurance paperwork filled out.  National APWA is still working out all the details, but Administrator Spencer has copies of the new insurance paperwork.  Van Norman reported that all contracts over $10,000 must be reviewed by National, anything under can be submitted to National for review.  Spencer asked for pictures and content to put on the website.

Hummel indicated that he would forward the Region V Newsletter to Spencer for her to distribute to the Executive Board.    

Detail Reports
a.    Annual Expo Conference debrief.
    i.    Jessica Katers will be taking over as the conference chair.
    ii.    There was discussion of looking for partnerships with TAMC and Ltap, MEAW, AWWA.  There will be more discussion at the Strategic Planning meeting.
b.    Communications
    i.    Ad revenue has been full collected for the first two issues.
    ii.    The 2018 Sponsorship Forms were ready for distribution, but it was decided there were several items that need to be changed first.


Special Assignment Committee Reports
a.    Branch Boundary Changes- There are three (3) items that are necessary for the New Branches to be established.
-Petition with 10 member signatures
-Chapter Support
-By-Laws
Branch leaders should be located within that branch, but members can participate in whichever branch you wish.  Don’t let
the new boundaries stop you from participating.
b.    PWX Michigan Night-debrief – it was a fun night, lots of positive feedback.


Standing Committee Reports
a.    Membership – Look at the ages in the membership report for Demographic information.
b.    Continuing Education – Noah is planning on attending the Midwest Snowplow Roadeo; possibly getting some type of Snowplow training program together.  The November 2nd fleet seminar is up and going good with approximately 22 people signed up.  
c.    Legislative and Government Affairs – Not a lot going on right now with the Legislature off for the summer.  House Bill 4100 and 4290 may affect us in December.  Mekjian reported that there has been a change in regulations at the state level and states Street Vendors for non-profits cannot be prohibited from standing in the streets, but cities can require additional insurance and visibility vests.
d.    Sponsor Relations – Bonkowski reported that sponsors really liked the Pig Roast at the Northern Branch equipment show.  
e.    MPSI – the Fall session was overbooked, but had great sessions.  This was the 25th year and Lew and Mary did a great job once again.  Lew has already started thinking of his replacement when he eventually decides to give up running MPSI.
f.    Public Works Academy – the committee has narrowed down the curriculum and classes start in February 2018.  All involved are excited to get going, so stay tuned.  PR is the next step.
g.    2021 APWA North American Snow Conference – currently looking for a chair, possibly Bart Franklin.
h.    Volunteer Coordination – Nancy will need to start thinking about how she wants to organize her volunteers.


Committee Liaison
a.    Diversity – no report, but possibly Mondora will take over the state level.
b.    Water Resources – SAW grants have been announced, and this is round 5.
c.    Young Professional – There possibly will be a winter event, and Eric Dundee is the Region V liaison.  

 Branch Reports
a.    Detroit Metro- They are looking to making their meetings a little farther north.  December 21st is the Holiday party.
b.    Downriver – The boat trip had approximately 70 people.  Their next meeting will be October 5th.
c.    Mideast – The July golf outing was nice.
d.    Midwest – The July golf outing was good.  They will be sending pictures to Taylor.  They are currently working on the Roadeo and the Christmas meeting will be December 20th.
e.    Northern – The Equipment and Vendor show was good.  The Pheasant Hunt was the previous Friday and was well attended and they raised $500 for a scholarship.  The next meeting will be November 8th.
f.    Southwest – The golf outing raised $3,000 for scholarships.



The meeting was adjourned at 12:25 pm.
 
Tracy J. Spencer - Chapter Administrator
Meeting minutes from September 27, 2017.doc Meeting minutes from September 27, 2017.doc
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