October 2018 APWA Michigan Chapter Executive ....

Thursday, October 25, 2018 - 9:30 a.m.

Government Consulting Services, Incorporated (“GCSI”)

120 N. Washington, 2nd Floor Conference Room, Lansing, MI 48933


Voting Member of the        Attendance  
Executive Committee Yes No  
President Hart X    
President Elect Thompson X    
Vice-President Poole X    
Chapter Treasurer Rader X    
Chapter Delegate Hummel   X  
Branch Delegate - Central   X  
Branch Delegate - Detroit Metro   X  
Branch Delegate - Downriver X   TOM WILSON
Branch Delegate - Mideast   X  
Branch Delegate - Midwest X   JIM WOLFORD
Branch Delegate - Northern X   PETER STALEY
Branch Delegate - Southwest X   AMY GILSON
Branch Delegate – U.P.   X  
1st Past President Hurt X    
2nd Past President Skylis X    
Quorum (8 Needed)      


Also in attendance:  Tara Paksi-GCSI, Taylor Hiner – GLR, Tracy Spencer – Administrator, Gary Mekjian – Conference Co-Chair, Nancy Kolinski – Volunteer Coordination Chair, Ashley Schmuck – Sponsor Relations Co-Chair, Mark Bonkowski – Sponsor Relations Co-Chair.


  1. Call to Order by President Hart at 9:30 am and asked for self-introduction of Members/Guests


  1. It was moved by Staley and seconded by Hurt that the September 27, 2018 meeting minutes be approved with the note that the next meeting date was listed wrong.  All were in favor. 


  1. Treasurer’s Report – Rader reviewed her report and indicated there was not much activity since last month.  She reports the deposit has been made to Steve Ludwig for the Road Scholars program.  There was discussion on the difference between the reserved balance and unreserved balance and whether some of the excess be used for the upcoming Snow Conference.  It was moved by Staley and seconded by Wilson to accept the Treasurer’s Report as submitted.  All were in favor.


  1. President Elect – Thompson did not have a report.


  1. Administrator Spencer stated the biggest area right now is trying to fix the website with current content.  Suggestions are welcome on content.


  1. Council of Chapters – Leadership Training will be January 31 to February 1, 2019 in Kansas City.  If you are interested in attending please let the board know.   




  1. Branch Reports
    1. Central – November 13th will be the first meeting so they can elect their branch officers and By-Laws.


  1. Detroit Metro – The branch is gearing up for the upcoming SPOT training.  November 8th’s meeting will be in Granite City with NATIONAL WEATHER SERVICE as the topic. December 13th will be the Christmas luncheon.


  1. Downriver – November 6th’s meeting location has not been chosen yet, so watch your email for information.  December 6th is the Christmas luncheon and Awards program.


  1. Mideast – Nothing really happening with this branch.  James Hurt will send out an email asking for branch leadership. 


  1. Midwest – Wolford reports they are currently working on the 2019 branch event dates.  There will be a Christmas get together on December 12th from 5pm to 9pm, with a limit of 120 people. The Roadeo was a success, well organized with positive feedback from the vendors.  The City of Wyoming won along with taking the Top Driver award.  Next year’s Roadeo will be held in Kentwood.


  1. Northern – No update.


  1. Southwest – There was a meeting last week at Quality Precast and the Christmas gathering will be on December 6th at Burdicks.



  1. Reports
    1. APWA Michigan Chapter Annual Great Lakes EXPO Conference – “When Disaster Strikes” will be the theme for the 2019 Great Lakes Expo.  Call for Presentations should be going out soon.  There has been discussion on how to structure the golf outing.  TAMSC is looking to combine with our group again, but there are some items that need to be worked out.


  1. Communications/Social Media – The third issue of the Great Lakes Reporter will be published at the beginning of December.  Wayne County Accreditation contact is needed for pictures and the write up.  The 2019 Sponsorship/Advertising form was discussed.


  1. Membership, Marketing and Outreach – It is going a little slow, but they are just a smidge away from having the New Member packet ready.  Jen Lawson is transiting into the chair.


  1. Site Selection – Don is reviewing and looking at Plan “B” for 2020 and 2021/2022. 


  1. Road Scholar – The contract with Steve Ludwig has been signed and he is working on the contract with Comfort Inn and keeping it to a 3-year contact.  Steve is working on registration material now.


  1. Volunteer Coordination – No formal report, but reach out if you need help at upcoming events.  We may need to start looking for Snow Conference volunteers soon. 


  1. Special Assignment Committee Reports  
    1. Public Works Academy – Hurt and Gorney did a presentation in Florida on the academy.  They are gearing up for Phase II for Spring 2019.  Muskegon Community College is interested in this program, but CDL training is an issue.  They are still working on opening a dialogue with Oakland Community College.







  1. Standing Committee Reports
    1. Continuing Education/Training – There was discussion on the upcoming SPOT training and what would be involved with moving it around Michigan.  Would you keep the same trainers or have different trainers for each location.


  1. Legislative and Government Affairs – There was discussion on the Amber lights and Green lights.  Anyone can use these colors, not just municipalities, from contractors and snow plow vehicles.  Some of the lights are too bright, so there maybe brightness limits imposed.   


  1. Sponsor Relations – The Sponsorship forms need to be sent out sooner than later.  There was discussion on having a SMART sheet so the committee can all access the data.


  1. MPSI – nothing new.


  1. Young Professionals – There is an email going out for the December 5th joint event.


  1. Past Presidents Council – There was an email sent out asking for Past Presidents to sign up for the committee.



  1. New Business – Sometimes getting information out is difficult.



  1. Adjournment:  It was moved by Hart and seconded by Staley to adjourn the meeting.  All were in favor.
APWA Michigan Chapter Exec Board Mtg Meeting minutes 10.25.18.docx APWA Michigan Chapter Exec Board Mtg Meeting minutes 10.25.18.docx

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