June 2019 APWA Michigan Chapter Executive Board Meeting Minutes

June 2019 APWA Michigan Chapter Executive Board Meeting Minutes

EXECUTIVE COMMITTEE

MEETING MINUTES

 

Thursday, June 27, 2019 - 9:30 a.m.

Government Consulting Services, Incorporated (“GCSI”)

120 N. Washington, 2nd Floor Conference Room, Lansing, MI 48933

 

Voting Member of the        Attendance
Executive Committee Yes No
President Thompson X    
President Elect Poole X    
Vice-President Belair   X  
Chapter Treasurer Rader X    
Chapter Delegate Hummel X    
Branch Delegate - Central   X        
Branch Delegate - Detroit Metro X   Gerald Trembly      
Branch Delegate - Downriver X   Jen Lawson      
Branch Delegate - Mideast   X        
Branch Delegate - Midwest X   Matt Anderson      
Branch Delegate - Northern X   Pete Staley      
Branch Delegate - Southwest X   Kevin Glupker      
1st Past President Hart   X  
2nd Past President Hurt X    
       
Quorum (8 Needed) 10 4  

 

Also, in attendance:  Tracy Spencer – Administrator, Karen Mondora – Awards, Jessica Katers, Tara Paksi – GCSI,

Brandy Siedlaczek – Water Resources, Don Rohraff – Conference Co-Chair, Nancy Kolinski – Volunteer Coordinator,

Mark Bonkowski – Sponsor Relations Co-Chair

 

  1. Call to Order by President Thompson - Introduction of Members/Guests

 

Called to order at 9:39 am and President Thompson thanked everyone for taking the time to attend this meeting.

 

  1. Approve May 21, 2019 meeting minutes

 

It was moved by Staley and seconded by Hummel to approve the May 21, 2019 meeting minutes with the following change:  Scott Gordon was listed twice in attendance so delete one.  All were in favor.

 

 

  1. Approve and Adopt July 1, 2019 to June 30, 2020 Budget

 

There was much discussion on the various categories and what is included or not included.  Linnea added a few extra lines and money in the expense area to account for the higher costs for PWX in Seattle this fall, the added Eventbrite fees, and utilizing GCSI more.  There was discussion on when we need to actively save and prepare for the 2021 Snow Conference, and it was decided that most expenses happen 6 months prior to the

 

 

Snow Conference so we can account for that in the 2020/2021 Budget.   It was moved by Hummel and seconded by Staley to approve the July 1, 2019 to June 30, 2020 Budget as submitted.  All were in favor.  

 

Rader reviewed the Treasurer’s report and stated we are looking good overall.  She requests that all branches have their year-end reports to her by July 15th so she can input all of them into one report to submit to National by her deadline.  Hurt questioned the fund balance and there was discussion on what made up that balance.  Linnea discussed a CD with $24,000 that came due and it was cashed out and the money is currently in the savings account.  She is recommending that we take $20,000 and put it into a higher earning CD.  After some discussion it was moved by Hummel and seconded by Hurt to take $25,000 and use her best judgment to invest it into another CD up to 60 months.  All were in favor. 

 

  1. 2019 Great Lakes Expo Review/ 2020 Site Selection

 

There was discussion on whether the chapter wished to stay at Treetops for the 2020 Great Lakes Conference, or to break the contract.  Originally, we had 14 days after the end of the 2019 Great Lakes Expo but we were given an extension until June 28th to make the decision.  It was discussed that APWA and TAMC were actually two conferences co-located and APWA ended up funding some of their conference.  There was also discussion on the mobility between the buildings, noise from the vendor floor during sessions, our group likes the big machines, switching rooms was not a popular choice, and how the Treetop’s staff was excellent and very accommodating.  It was moved by Rader and seconded by Rohraff to stay at Treetops for the 2020 Great Lakes Expo.  All were in favor.  President Thompson thanked everyone for their hard work and recommended that the conference planning needs to start today. 

 

  1. Finalize 2019 Executive Board Meeting Calendar

 

There was a discussion on the day and time of our Executive Board meetings and it was decided to continue at 9:30 a.m. on the fourth Thursday unless noted.  Future meetings will be:  September 19th (to accommodate MPSI), October 24th, and December 5th.

 

  1. Branch Reports

 

  1. Central (Sneathen)

No report

  1. Detroit Metro (Tremblay)

Golf outing will be on June 28th with an 8:30 a.m. tee off time and they have approximately 106 golfers.

  1. Downriver (Belair)

Golf outing was on June 5th and it was very successful.  The branch awarded (4) $500 scholarships.  There will be a joint boat outing on August 9th with the Detroit Metro branch leaving out of Portofino’s.  They are currently looking for a Special Event Coordinator. 

  1. Mideast

Due to a lack of leadership and anyone willing to take over, this branch is struggling.

  1. Midwest (Anderson)

Anderson discussed the need to get a new branch President.  The June 18th meeting was postponed until further notice.  July 17th will be their golf outing, September 17th will be a Lunch and Learn, and October 9th will be the Snowplow Roadeo.

  1. Northern (Staley)

There was a board meeting on June 24th where they revised their By-Laws.  September 12th will be the Equipment Show and the flyer will be coming out in July.

  1. Southwest (Glupker)

There will be a board meeting next Monday, July 1st.  The golf outing will be on August 1st and they are looking for golfers and sponsors.

 

  1. New Business: 

The Past President Council will be invited to the July 25th meeting.

 

  1. Adjournment:

11:10 a.m.